Meetings & Events


For meetings large and small, TSO has the resources, connections and

personnel to effectively plan and manage any event. TSO organizes several

annual conferences, meetins, and tradeshows for numerous clients every year,

with locations ranging from Chicago to Hong Kong. In addition, TSO staff has

over 20+ years of experience in organizing various sized trade shows, strategic

planning meetings, international conferences and more.


TSO provides the following Event Planning & Management services:


Budget Development and Management

TSO has ample experience in developing and monitoring client's annual event

budgets, and has a dedicated system in place to collect and manage all revenue

produced from the event.


Committee Meeting Support

TSO works with staff and volunteers to develop and coordinate conferences/meetings/trade shows and educational programs to ensure the best event is produced.


Contract Negotiations

The veteran TSO staff knows how to conduct contract negotiations beginning with the submitting of request for proposals to potential hotels, convention centers, and vendors, to sealing the deal with a practical result for the client.


Exhibit Management

Knowing how to effectively manage exhibits at trade shows and conferences is one of the key factors that determine the success of an event. TSO has the ability to complete the following exhibit-management duties:

  • Create and execute a sales and marketing plan to recruit exhibitors
  • Develop show-floor layout
  • Conduct the sales and management of booth space prior to the event and on site
  • Act as primary liaison to exhibitors
  • Produce exhibitor communications and oversee exhibitor services
  • Arrange and coordinate service contractors prior to the event and on site
  • Develop and monitor event budget
  • Travel to the event site and manage exhibits, including oversight of set-up, operation and dismantlement of exhibition area
  • Manage the event on site
  • Produce show directories
  • Reconcile event bills and invoices
  • Maintain exhibitor records, database, materials, pertinent statistics and produce reports as needed.


Registration Management

For multiple clients, TSO manages the registration process from beginning to end. This includes receiving and processing registrations in-house and online, pre-show preparation (badge preparation, on-site material, etc.), providing on-site registration staff, and generating post-show meeting reports.


Site Selection

TSO participates and assists clients in locating meeting sites and is involved with the negotiation and approval of any required contracts.


Sponsor Management and Solicitation

Obtaining sponsorships for events is often a key element to the planning process. Developing and marketing sponsorship packages along with on-site implementation are tasks TSO successfully executes numerous times per year for several clients.



To find out whether TSO's Event Planning Services is right for your association, please contact us.


1000 North Rand Road, Suite 214

Wauconda, Illinois 60084

Phone: (847) 526-2010

Fax: (847) 526-3993

© 2016 The Sanford Organization